Demo 02 · Email automation

Seven messages of chaos. One clean tracker.

This prototype shows a synthetic email chain organised into a summary, task list, status tracker and reviewable reply. It demonstrates the output structure, not a live mailbox connection.

Input - email chain (7 messages)

synthetic sample

Mon 09:14 · Lena (Ops) to PowerFab Supplies

Hi team - chasing PO-4471, the 12-way switchgear assembly. Site needs it by the 21st. Can you confirm dispatch?

Mon 15:40 · PowerFab to Lena

Lena, checking with the factory. Two of the breaker modules are on back-order. Will revert tomorrow.

Tue 11:02 · PowerFab to Lena

Update: breakers land with us Thursday. Assembly and test Friday, dispatch Monday. ETA your site the 24th. Apologies for the slip.

Tue 11:31 · Lena to Site (Ahmed)

Ahmed - switchgear now 24th. Does that blow the install window or can we shuffle?

Tue 13:05 · Ahmed to Lena

Tight but workable if the crane booking moves to the 25th. Need to confirm crane availability by Thursday or we lose the slot.

Tue 14:22 · PowerFab to Lena

One more thing - the test certificates: do you want witness testing? That adds a day but you'd have the certs on delivery.

Tue 16:48 · Lena (draft needed)

[Response required: accept new ETA? witness testing? crane move?]

Output 1 - summary

pipeline output

PO-4471 (12-way switchgear) has slipped from the 21st to the 24th due to breaker back-orders. Site can absorb the delay if the crane booking moves to the 25th - crane must be confirmed by Thursday or the slot is lost. Supplier has offered witness testing (+1 day, certs on delivery). Three calls to make: accept ETA, move crane, decide on witness testing.

Output 2 - tracker

synced to sheet / CRM

Item	Status	Owner	Due
PO-4471 revised ETA (24th)	decide	Lena	Wed
Crane booking to 25th	critical	Ahmed	Thu
Witness testing decision	decide	Lena	Wed
Breaker modules to PowerFab	in progress	PowerFab	Thu
Assembly & factory test	queued	PowerFab	Fri

Output 3 - response, drafted

ready to send

To: PowerFab Supplies · Subject: RE: PO-4471 - revised ETA accepted, witness testing confirmed

Hi team,

Thanks for the update and the transparency on the back-order.

Confirming: we can work with dispatch Monday / delivery on the 24th. Please proceed with witness testing - certificates on delivery are worth the extra day, so we'll take delivery on the 25th to align with our crane window.

One condition: if the breakers slip past Thursday, we need to know same-day, as our crane slot depends on it.

Could you confirm the witness-testing date so our engineer can attend?

Regards,
Lena

SYNTHETIC DEMONSTRATION · Prebuilt sample information and example outputs. A production workflow would require source access, privacy review, integration design and acceptance checks.

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